Wedding RSVP And Guest Information To Collect
When you plan your Kentucky or destination wedding, there's more to consider than just collecting your guests' mailing addresses and attendance of record. We understand that gathering a comprehensive set of details is essential for ensuring the success and personalization of your special day. Here are the key pieces of information you should collect from your guests:
1. Phone Numbers & Emails
While collecting mailing addresses is essential, having access to your guests' phone numbers and emails is equally important. These details serve as a valuable means of communication throughout the wedding planning process. Whether you need to create a WhatsApp group, send text updates, or simply email important information, having quick access to your guests is invaluable. It can be for sharing last-minute schedule changes, updates on room block availability, or providing guidance on attire choices. Being able to reach your guests efficiently is always a wise decision.
2. Guest Names
Always go the extra mile and secure the names of your guests' plus ones or dates. Personalization is key when it comes to wedding details, from the invitations to escort cards and thank you notes. Knowing their names allows you to create a more intimate and thoughtful experience.
3. Accommodations Details
Understanding where your guests will be staying and when they'll arrive is crucial, especially if you plan to deliver welcome gifts. Without this information, you risk guests receiving their gifts a day or two into the weekend, or worse, not at all. Gathering these details in advance enables you to be a more intentional host. Additionally, if you're providing transportation, this information will help you determine the size and timing for shuttle services.
4. Food Preferences/Allergies
Food preferences and allergies are vital details to know, as they can significantly impact your catering choices and your guests' comfort. Many people may not mention their food allergies until it's too late, so providing a space for guests to communicate their dietary needs is essential. Whether they're allergic to certain ingredients or have specific dietary preferences like being vegan, having this information ensures that your catering team can accommodate all your guests with a delicious and safe dining experience.
So, how do you collect all this essential information? Simply ask. Whether it's through your RSVP online, rsvp card or via email, don't hesitate to request these details from your guests. If you need assistance, our team of expert Kentucky wedding planners and Louisville wedding planners can help streamline this process and make your luxury wedding a seamless and personalized experience. Your wedding journey starts here, with all the right details in place.
